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2009
Fall Product Sale
Product Line
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Training
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Delivery
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Financial Procedures |
Recognitions
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Evaluation

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PRODUCT SALE DATES
Appleseed Ridge, Maumee
Valley & Buckeye Trails: October 21
- November 4, 2009
Great Rivers (due to
United Way Campaign): October 28 -
November 9, 2009
Online Training:
August 26 – October 28, 2009
Go to
www.trophynutorders.com
to complete your training.
To access the
training, you will need to get your troop
fall sales packet from your service unit
fall product consultant. This packet will
include your trophy nut system User ID and
Password. You can get your packet from your
service unit fall product consultant at your
September or October service unit meeting,
or you may make other arrangements if
needed.
Girl Scouts of
Western
Ohio is proud to team up with Trophy Nut
Company for the 2009 sale.
Trophy Nut has
been working with Girl Scouts since 1992 and
is based locally in
Tipp City,
Ohio.
“Together
We Can” is the theme
for the 2009 Girl Scouts of
Western
Ohio fall product sale.
This year we
focus on ways for girls to
DISCOVER,
CONNECT
and TAKE
ACTION through exciting and
fun learning opportunities that can be found
in everyday life.
The
Nuts for
Knowledge program from
Trophy Nut Company and Girl Scouts helps
girls grow in knowledge about themselves,
others, and the world around them.
The Trophy Nut
program packet included in your troop’s sale
materials gives you all the resources you
need to get your troop started on a
successful fall product sale.
By participating in the fall product sale,
you are giving the girls in your troop the
opportunity to learn important life skills
such as finance, responsibility, team work,
goal setting and communication, all while
earning troop proceeds for each item sold,
and exciting recognitions for the girls.
Troops can earn
$.60 for every food
item sold and $1.50 for
each magazine voucher sold.
Cadettes, Seniors and Ambassadors have the
option of forgoing recognitions and earning
an extra $.10 per food item sold. (Patch will be
available to those girls who sell over 5
items.)
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Volunteer T-shirt Order Form - .pdf
PRODUCT LINE
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Peppermint Bark in Decorative
Holiday Tin
$8 |

Whole
Cashews
$7 |

Pecan Supremes
$6 |

Peanut Butter Cups
$6 |
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Malted
Milk Balls
$5 |

Peanut Squares
$5 |

Cranberry
Trail Mix
$5 |

Chocolate
Covered Raisins
$5 |
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Double Dipped
Chocolate
Covered
Peanuts
$5 |

Honey Roasted
Peanuts
$5
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Spicy Cajun Mix
$5
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Fruit Slices
$5
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Magazine Voucher
$10
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Magazine Voucher
$20 |
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DELIVERY
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Toledo &
Lima- Product will be delivered
to the service unit product sale
consultant by November 21, 2009. Service
unit fall product consultant will notify
you of a place, day and time for you to
pick up your troop’s products. Please be
prompt. Count items and sign receipt.
Take product home. Fill each girls order
and set up a time for parent to pick up
product within 24 hours of delivery.
*NOTE If you are short product, call
your service unit fall product sale
consultant as soon as possible. You are
signing to show you received the correct
number of items. Have parent count and
sign receipt of product.
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Cincinnati
& Dayton- Troops must come to
the trailer drop site they chose online,
at the time chosen/assigned to pick up
their products. Fall product pick up
will be similar to cookie pick up.
Please stop at check in before
proceeding to your delivery lane. Forget
your pick up date, location or time? Log
into your account on
www.trophynutorders.com.
Your “troop details” box will show what
delivery time and site you chose.
Deposit ticket(s) will be given out when
troops pick up their orders. Girls will
collect money as they deliver product to
their customers.
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Cincinnati Delivery Sites:
List of delivery site/times - Cincinnati
Only
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Friday, November 20,
2009:
8:00am -12:00pm Showcase
Cinemas (Milford
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Friday, November 20,
2009:
1:00pm - 5:00pm
Showcase Cinemas
(Western Hills)
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Saturday, November 21,
2009: 9:00am –
3:00pm Planes Moving &
Storage (9823
Cincinnati-Dayton Road,
West Chester, OH 45069)
Dayton Delivery Sites:
List of delivery site/times - Dayton only
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Wednesday,
November 18, 2009
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Thursday,
November 19, 2009
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Planes Moving and
Storage 9370 Byers Rd,
Miamisburg, OH 45342
8:00am – 3:30pm
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Darke
County Fairgrounds 800
Sweitzer Greenville, OH
45331
2:00pm – 5:00pm
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Clinton County
Fairgrounds 958 West
Main St. Wilmington, OH
45177
2:00pm – 5:00pm
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Friday,
November 20, 2009
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Miami
County Fairgrounds 650
North County Road 25A
Troy, OH 45373
7:30am – 12:00pm
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Greene County
Fairgrounds 120
Fairground Rd. Xenia, OH
45385
8:00am – 1:00pm
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Preble County
Fairgrounds 722 South
Franklin Eaton, OH 45320
2:00pm – 4:00pm
MOBILE CUPBOARDS
(Cincinnati & Dayton Only) - Mobile cupboards
are “one-stop-shops” for troops to pick up additional
product for their girls; so troops can continue selling
after initial orders. Before you stop at the mobile
cupboard please be ready with your order; this includes
girls name and what she needs (will be entering order by
the girl). The Product Sales Manager will be entering
these items into the Trophy Nut site within the next
week. Items picked up at this mobile cupboard will not
count for recognitions; they will count for troop
proceeds however. No magazine vouchers will be available
at cupboards.
Cincinnati– There will be a mobile
cupboard at the Planes Moving & Storage delivery site on
Saturday, November 21, 2009 from 9:00 a.m. to 3:00 p.m.
Dayton – There will be mobile cupboards
at ALL delivery sites
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TRAINING
ONLINE TRAINING will be available for
troop fall product sales managers beginning on August
26, 2009.
To access the training, you will need to get your troop
fall sales packet from your service unit fall product
consultant. This packet will include your trophy nut
system User ID and Password. You can get your packet
from your service unit fall product consultant at your
September or October service unit meeting, or you may
make other arrangements if needed.
To access the training, visit
www.trophynutorders.com.
Click on the 2009-2010 Order system link. Then, type in
the User ID and password that was provided to you by
your service unit fall product consultant.
Your service unit fall product consultant will inform
you if they will be providing an in-person training in
your area.
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FINANCIAL
PROCEDURES
No money
should be collected by anyone until the product is
delivered. Girls should collect payment upon delivery.
All checks should be made payable to Girl Scouts
of Western Ohio.
Check Acceptance Policy
For your troop’s safety, all checks should be
deposited into the Girl Scouts of Western Ohio bank
account. (Use cash to fulfill troop proceeds).
For details on Girl Scouts of Western Ohio insufficient
funds policy please see your fall sale manual.
It is important to get money collected from the girls
and deposited into the bank as quickly as possible. You
can make multiple deposits. Do not let money sit at your
house, in your car, purse, etc., no matter how secure
you feel it is. The longer you wait to make a deposit,
the easier it is for money to come up missing.
Deposit tickets have been specially prepared for each
troop. DO NOT USE ANOTHER TROOP’S DEPOSIT TICKET
OR ONE FROM THE COUNTER AT THE BANK. YOU MUST USE THE
SPECIAL TICKETS GIVEN TO YOU BY YOUR SERVICE UNIT FALL
PRODUCT CONSULTANT OR HANDED OUT AT DELIVERY.
If you require additional deposit tickets, please
contact your regional product sales manager at least
four days before the money is due. (You can determine
how much money your troop owes by pulling the Balance
Due by Troop report found on the Trophy Nut online
ordering site.)
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Count all money
turned in. Give a signed receipt every
time money is turned in, and keep a copy
for yourself.
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Remove troop
proceeds and deposit into your troop
bank account.
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Fill out your
deposit ticket; double check for
accuracy. Take your deposit to the bank
listed below for your region. Make sure
to endorse the back of each check –
endorse as “GSWO – For Deposit Only”
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Only
deposit the amount your troop owes the
council into the council’s bank account.
You should deposit all personal
checks received into the council
account. This relieves the troop from
the risk of a bad check. NOTE: If you
overpay the council, refund checks may
take up to 8 weeks to receive.
• Appleseed Ridge - Chase Bank
• Buckeye Trails - National City
• Great Rivers - National City
• Maumee Valley - National City (NOTE:
NEW BANK)
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After making your
deposit, ask for 2 copies of the
receipt. Keep one for your troop records
and place a copy of the deposit receipt
in your troop’s final report envelope.
This is the only way to prove that your
troop has paid for the product.
- For
Appleseed Ridge region: If you
are mailing your deposit, you must make
a copy of the completed deposit ticket
to put in your troop’s final report
envelope. Make sure to sign the back of
each check before mailing. Checks should
be endorsed “GSWO – For Deposit Only”
- If you have
a parent that is delinquent in paying,
complete the Request for Collection
Assistance. You must
attach the signed parent
permission slip to the completed form
and be sure to include any signed
receipts showing proof of product pick
up. Put these forms in your
troop’s final report envelope. DO NOT
pay the past due amount with troop
proceeds. Pay your troop first.
NOTE: If Collection Assistance
form with permission slip is NOT turned
in with final paperwork, troop fall
product manager may be held accountable
for the delinquent funds.
Troops/parents that are delinquent in
paying their fall product sale balance
will be sent to Girls Scouts of Western
Ohio finance office. One collection
letter will be sent to the delinquent
troop manager or parent before being
turned over to an outside collection
agency. Troop Managers that remain
delinquent will be unable to hold a
troop or service unit position for one
year after the balance has been paid.
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RECOGNITIONS
Recognitions will be shipped to
the service unit fall product sales consultants the week
of December 1. Service unit consultants will contact
troop fall product managers to arrange pick up.
Theme Patch
5+ items |

3 1/2" Hippo Keychain
OR Girl
Scout Swap Bag (style
may vary)
15+ items |

11" Plush Hippo OR
Together We Can necklace
25+ items |
Theme T-Shirt
35+ items
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Keepsake Activity Book &
Super Seller patch
OR
Sports Bag & Super
Seller patch
45+ items |
Inflatable Chair
(style may vary)
70+ items |

Together We Can Hoodie
OR 17"
Plush Hippos
100+ items |
Reading Time Patch
3+ Magazine Vouchers |
Reached My Goal Patch
Girls/Troops that
complete the goal
setting activities can
order this free patch on
their recognition order. |
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