OF WESTERN OHIO

2009 Fall Product Sale

Product Line | Training | Delivery | Financial Procedures | Recognitions | Evaluation

PRODUCT LINE

Peppermint Bark in Decorative Holiday Tin $8	Whole Cashews $7	Pecan Supremes $6	Peanut Butter Cups $6
Malted Milk Balls $5	Peanut Squares $5	Cranberry Trail Mix $5	Chocolate Covered Raisins $5
Double Dipped Chocolate Covered Peanuts $5	Honey Roasted Peanuts $5	Spicy Cajun Mix $5	Fruit Slices $5
Magazine Voucher $10	Magazine Voucher $20

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DELIVERY

• Toledo & Lima- Product will be delivered to the service unit product sale consultant by November 21, 2009. Service unit fall product consultant will notify you of a place, day and time for you to pick up your troop’s products. Please be prompt. Count items and sign receipt. Take product home. Fill each girls order and set up a time for parent to pick up product within 24 hours of delivery. *NOTE If you are short product, call your service unit fall product sale consultant as soon as possible. You are signing to show you received the correct number of items. Have parent count and sign receipt of product.
• Cincinnati & Dayton- Troops must come to the trailer drop site they chose online, at the time chosen/assigned to pick up their products. Fall product pick up will be similar to cookie pick up. Please stop at check in before proceeding to your delivery lane. Forget your pick up date, location or time? Log into your account on www.trophynutorders.com. Your “troop details” box will show what delivery time and site you chose. Deposit ticket(s) will be given out when troops pick up their orders. Girls will collect money as they deliver product to their customers.
  
• Cincinnati Delivery Sites: List of delivery site/times - Cincinnati Only
  • Friday, November 20, 2009:      8:00am -12:00pm Showcase Cinemas (Milford
  • Friday, November 20, 2009:      1:00pm - 5:00pm  Showcase Cinemas (Western Hills)
  • Saturday, November 21, 2009:  9:00am – 3:00pm Planes Moving & Storage (9823 Cincinnati-Dayton Road, West Chester, OH 45069)

Dayton Delivery Sites: List of delivery site/times - Dayton only

• Wednesday, November 18, 2009

  • Clark County Fairgrounds 4401 S Charleston Springfield, OH 45502                   2:00pm – 5:00pm

• Thursday, November 19, 2009

  • Planes Moving and Storage 9370 Byers Rd, Miamisburg, OH 45342                   8:00am – 3:30pm

  • Darke County Fairgrounds 800 Sweitzer Greenville, OH 45331                         2:00pm – 5:00pm

  • Clinton County Fairgrounds 958 West Main St. Wilmington, OH 45177               2:00pm – 5:00pm

• Friday, November 20, 2009

  • Miami County Fairgrounds 650 North County Road 25A Troy, OH 45373          7:30am – 12:00pm

  • Greene County Fairgrounds 120 Fairground Rd. Xenia, OH 45385                       8:00am – 1:00pm

  • Preble County Fairgrounds 722 South Franklin Eaton, OH 45320                        2:00pm – 4:00pm

MOBILE CUPBOARDS (Cincinnati & Dayton Only) - Mobile cupboards are “one-stop-shops” for troops to pick up additional product for their girls; so troops can continue selling after initial orders. Before you stop at the mobile cupboard please be ready with your order; this includes girls name and what she needs (will be entering order by the girl). The Product Sales Manager will be entering these items into the Trophy Nut site within the next week. Items picked up at this mobile cupboard will not count for recognitions; they will count for troop proceeds however. No magazine vouchers will be available at cupboards.
 
Cincinnati– There will be a mobile cupboard at the Planes Moving & Storage delivery site on Saturday, November 21, 2009 from 9:00 a.m. to 3:00 p.m.
Dayton – There will be mobile cupboards at ALL delivery sites

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TRAINING

ONLINE TRAINING will be available for troop fall product sales managers beginning on August 26, 2009.

To access the training, you will need to get your troop fall sales packet from your service unit fall product consultant. This packet will include your trophy nut system User ID and Password. You can get your packet from your service unit fall product consultant at your September or October service unit meeting, or you may make other arrangements if needed.

To access the training, visit www.trophynutorders.com. Click on the 2009-2010 Order system link. Then, type in the User ID and password that was provided to you by your service unit fall product consultant.

Your service unit fall product consultant will inform you if they will be providing an in-person training in your area.

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FINANCIAL PROCEDURES

No money should be collected by anyone until the product is delivered. Girls should collect payment upon delivery. All checks should be made payable to Girl Scouts of Western Ohio.
 
Check Acceptance Policy
For your troop’s safety, all checks should be deposited into the Girl Scouts of Western Ohio bank account. (Use cash to fulfill troop proceeds). For details on Girl Scouts of Western Ohio insufficient funds policy please see your fall sale manual.
 
It is important to get money collected from the girls and deposited into the bank as quickly as possible. You can make multiple deposits. Do not let money sit at your house, in your car, purse, etc., no matter how secure you feel it is. The longer you wait to make a deposit, the easier it is for money to come up missing.
 
Deposit tickets have been specially prepared for each troop. DO NOT USE ANOTHER TROOP’S DEPOSIT TICKET OR ONE FROM THE COUNTER AT THE BANK. YOU MUST USE THE SPECIAL TICKETS GIVEN TO YOU BY YOUR SERVICE UNIT FALL PRODUCT CONSULTANT OR HANDED OUT AT DELIVERY. If you require additional deposit tickets, please contact your regional product sales manager at least four days before the money is due. (You can determine how much money your troop owes by pulling the Balance Due by Troop report found on the Trophy Nut online ordering site.)

1. Count all money turned in. Give a signed receipt every time money is turned in, and keep a copy for yourself.
2. Remove troop proceeds and deposit into your troop bank account.
3. Fill out your deposit ticket; double check for accuracy. Take your deposit to the bank listed below for your region. Make sure to endorse the back of each check – endorse as “GSWO – For Deposit Only”
4. Only deposit the amount your troop owes the council into the council’s bank account. You should deposit all personal checks received into the council account. This relieves the troop from the risk of a bad check. NOTE: If you overpay the council, refund checks may take up to 8 weeks to receive.
    
   • Appleseed Ridge - Chase Bank
   • Buckeye Trails - National City
   • Great Rivers - National City
   • Maumee Valley - National City (NOTE: NEW BANK)
    
5. After making your deposit, ask for 2 copies of the receipt. Keep one for your troop records and place a copy of the deposit receipt in your troop’s final report envelope. This is the only way to prove that your troop has paid for the product.
6. For Appleseed Ridge region: If you are mailing your deposit, you must make a copy of the completed deposit ticket to put in your troop’s final report envelope. Make sure to sign the back of each check before mailing. Checks should be endorsed “GSWO – For Deposit Only”
7. If you have a parent that is delinquent in paying, complete the Request for Collection Assistance. You must attach the signed parent permission slip to the completed form and be sure to include any signed receipts showing proof of product pick up.  Put these forms in your troop’s final report envelope. DO NOT pay the past due amount with troop proceeds. Pay your troop first.
   NOTE: If Collection Assistance form with permission slip is NOT turned in with final paperwork, troop fall product manager may be held accountable for the delinquent funds.
   Troops/parents that are delinquent in paying their fall product sale balance will be sent to Girls Scouts of Western Ohio finance office. One collection letter will be sent to the delinquent troop manager or parent before being turned over to an outside collection agency. Troop Managers that remain delinquent will be unable to hold a troop or service unit position for one year after the balance has been paid.

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RECOGNITIONS

Recognitions will be shipped to the service unit fall product sales consultants the week of December 1. Service unit consultants will contact troop fall product managers to arrange pick up.

Theme Patch 5+ items	3 1/2" Hippo Keychain OR Girl Scout Swap Bag (style may vary) 15+ items	11" Plush Hippo OR Together We Can necklace 25+ items
Theme T-Shirt 35+ items	Keepsake Activity Book & Super Seller patch OR Sports Bag & Super Seller patch 45+ items	Inflatable Chair (style may vary) 70+ items
Together We Can Hoodie OR 17" Plush Hippos 100+ items	Reading Time Patch 3+ Magazine Vouchers	Reached My Goal Patch Girls/Troops that complete the goal setting activities can order this free patch on their recognition order.