OF WESTERN OHIO

2010 Fall Product Sale

Product Line | Training | Delivery | Financial Procedures | Recognitions | Evaluation

“Make it Count” is the theme for the 2010 Girl Scouts of Western Ohio Fall Product Sale. This year’s focus is on using resources to make a difference in the world. Making the world a better place.

PRODUCT LINE

Chocolate Covered Pretzel Snowman Tin $7	Whole Cashews $7	Pecan Supremes $6	Peanut Butter Cups $6
Malted Milk Balls $5	Mint Trefoils $6	Cranberry Trail Mix $5	Chocolate Covered Raisins $5
Double Dipped Chocolate Covered Peanuts $5	Honey Roasted Peanuts $5	Spicy Cajun Mix $5	Fruit Slices $5
Magazine Voucher $15	Magazine Voucher $20

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DELIVERY

PICK UP INSTRUCTIONS:

• Please be ON TIME to pick up fall sale items from your chosen/assigned delivery site/time.
• COUNT the items as they are loaded into your vehicle and SIGN the receipt.  (You will be responsible for the items you sign for.)
• Take items home and separate each girls order before giving out any products.  Before allowing parents to pick up, separate the troop order into individual girl orders.  DO NOT ALLOW PARENTS TO PICK UP PRODUCTS UNTIL YOU HAVE EACH ORDER SEPARATED CORRECTLY.
• If you are short a product, please notify your service unit fall sale consultant as soon as possible.
• Call parents to pick up their child’s items.  (If a girl has parents in separate households, she should have two permission slips, one from each parent, and each parent should sign for his/her products, etc.)
• Parents must count and sign a receipt for pick up of any items.  ALWAYS use the receipt books provided when money or products exchange hands.
• Give a copy of the signed receipt to the parent and keep a copy for your troop records.  Parents are financially responsible for the items they pick up and your signed receipt is proof of pick up.
• Remind parents of their deadline to turn all monies in to you.  (A few days before December 7, 2010.)
   
  Appleseed Ridge and Maumee Valley:
  Product will be delivered to a location chosen by your service unit fall product consultant by November 20, 2010.  Service unit fall product consultants will notify you of your specific pick up date, time, and location. 
   
  Buckeye Trails and Great Rivers:  PLEASE NOTE THERE WILL BE NO MOBILE CUPBOARDS THIS YEAR.
   
  Troops must come to the trailer drop site they chose online, at the time chosen to pick up their products.  Fall product pick up will be similar to cookie pick up.  Please stop at check in before proceeding to the delivery line.  Your specific troop’s deposit tickets will be given to each troop at check in.
   
  Buckeye Trails delivery sites:
   
  Thursday, November 18, 2010
  
  • Planes Moving and Storage - 9370 Byers Rd., Miamisburg 8 a.m. - 2 p.m.
  • Darke County Fairground - 800 Sweitzer - Greenville 2 - 5 p.m.
  • Clark County Fairground - 4401 S. Charleston Pike - Springfield 3 - 5 p.m.

Friday, November 19, 2010

• Miami County Fairgrounds - 650 North Country Rd 25A - Troy 7:30 - 11 a.m.
  **Enter the fairgrounds from Harrison St. (north side).  Delivery will take place on the black top in front of the grand stands.  Exit onto Country Road 25A

• Greene County Fairgrounds - 120 Fairground Rd. - Xenia 8 - 11 a.m.
  **Delivery will be a drive in the gravel behind the Livestock buildings.  Enter through Fairground Rd entrance.

• Preble County Fairgrounds - 722 S. Franklin - Eaton 2 - 4 p.m.

Great Rivers delivery sites:
 
Friday, November 19, 2010                                       

Sewell Motor Transportation -370 Davids Drive Wilmington, OH  45177 - 2 p.m. - 5 p.m.
 
Friday, November 19, 2010                                   

Showcase Cinemas (Milford) 500 Rivers Edge Milford, OH 45150 -  8 a.m. - 12 p.m.
 
Friday, November 19, 2010                                 

Showcase Cinemas (Western Hills) 5870 Harrison Avenue Cincinnati, OH 45248 -  1 - 5 p.m.
 
Saturday, November 20, 2010                                              

Planes Moving and Storage 9823 Cincinnati Dayton Road West Chester, OH 45069 -9 a.m. - 3 p.m.
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TRAINING

Troops can access online training at www.trophynutorders.com.  Troops should first contact their service unit fall product consultant to get their sale packet, sign the troop manager agreement form, and receive their user name & password.

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FINANCIAL PROCEDURES

No money should be collected by anyone until the product is delivered. 
Girls should collect payment upon delivery.  
All checks should be made payable to Girl Scouts of Western Ohio.
 
Check Acceptance Policy
 
For your troop’s safety, all checks should be deposited into the Girl Scouts of Western Ohio bank account. (Use cash to fulfill troop proceeds). 
 
In the event that a check deposited into the council bank account is returned unpaid for insufficient or uncollected funds:

• Girl Scouts of Western Ohio may re-present the check electronically or by paper-draft.

• A service charge for the maximum amount allowed by state law ($30) will be accessed to the writer of the check, along with any other allowable state fees.

• The check will not be provided to you with your bank statement, however, a copy can be retrieved by contacting your financial institution.

• Signature on the check constitutes acceptance of these terms.

You may want to make this policy known to your parents and any customers that wish to pay via personal check.  This policy is the same for troop checks as well as personal checks.
 
*It is important to get money collected from the girls and deposited into the bank as quickly as possible.  You can make multiple deposits.  Do not let money sit at your house, in your car, purse, etc., no matter how secure you feel it is.  The longer you wait to make a deposit, the easier it is for money to come up missing.
 
HOW MUCH DOES THE TROOP OWE THE COUNCIL AND HOW MUCH SHOULD I DEPOSIT INTO OUR TROOP BANK ACCOUNT?
To find out how much your troop owes to the council and how much your troop has earned, log into www.trophynutorders.com, go to reports, and pull the “Troop Final” report.  Print this report and sign it and include it inside your final report envelope.
 
NO LATER THAN DECEMBER 7, 2010 

Troops MUST have full amount due to the council deposited into the council bank account and Troop fall product manager MUST complete the final report envelope and turn it in to your service unit fall product sale consultant.

• Print the “Troop Final” report (mentioned above) and sign it and include it inside your final report envelope.

• Include all bank validated deposit tickets (the white printout receipt) from deposits made into the council bank account.

• Complete the short financial information required on the back of your envelope, sign and date.

• You are required to complete the final report envelope (front and back) and turn in to your service unit fall product sales consultant – no later than December 7, 2010.

• Any envelopes and funds not received by December 7, 2010 are subject to collection.

Deposit tickets have been specially prepared for each troop.  DO NOT USE ANOTHER TROOP’S DEPOSIT TICKET OR ONE FROM THE COUNTER AT THE BANK.  YOU MUST USE THE SPECIAL TICKETS GIVEN TO YOU BY YOUR SERVICE UNIT FALL PRODUCT SALE CONSULTANT OR HANDED OUT AT DELIVERY.  If you require additional deposit tickets, please contact your regional product sales manager at least four days before the money is due. 

1. Count all money turned in.  Give a signed receipt every time money is turned in, and keep a copy for yourself.

2. Remove troop proceeds and deposit into your troop bank account.

3. Fill out your deposit ticket.  Double check for accuracy.  Take your deposit to the bank listed below for your region.  Make sure to endorse the back of each check - endorse as “GSWO – For Deposit Only.”

4. Only deposit the amount your troop owes the council into the council’s bank account.  You should deposit all personal checks received into the council account. This relieves the troop from the risk of a bad check.  NOTE:  If you overpay the council, refund checks may take up to eight weeks to receive.
   ·         Appleseed Ridge  -     Chase Bank
   ·         Buckeye Trails       -     PNC Bank
   ·         Great Rivers           -     PNC Bank
   ·         Maumee Valley     -     PNC Bank

5. After making your deposit, ask the teller for two copies of the bank validated receipt.  Keep one for your troop records and place a copy of the bank validated deposit receipt in your troop’s final report envelope.  (Please include the bank validated receipt you get from the bank NOT a copy of the deposit slip you filled out.)  This is the only way to prove that your troop has paid for the product. 

6. For Appleseed Ridge region, if you are mailing your deposit, you must make a copy of the completed deposit ticket to put in your troop’s final report envelope.  Make sure to sign the back of each check before mailing.  Checks should be endorsed as “GSWO - For Deposit Only”

7. If you have a parent that is delinquent in paying, you will need to complete the Request for Collection Assistance Form.  You can find this form online at www.girlscoutsofwesternohio.org or www.trophynutorders.com.  You must attach the signed parent permission slip to the completed form and be sure to include any signed receipts showing proof of product pick up.  Put these in your troop’s final report envelope.  DO NOT pay the past due amount with troop proceeds.  Pay your troop first.  NOTE:  If Collection Assistance Form with permission slip is NOT turned in with the final paperwork, troop fall product manager may be held accountable for the delinquent funds.
    
   EXAMPLE:  Your troop owes the council $500 and your troop proceeds are $100.  You have one girl that has an outstanding balance of $50.  You would deposit $100 troop proceeds into your troop account and pay the council $450 plus submit the Request for Collection Assistance Form (with signed permission slip) for the $50 that hasn’t been paid by the girl.
    
   Troops/parents that are delinquent in paying their fall product sale balance will be sent to Girls Scouts of Western Ohio’s finance office.  One collection letter will be sent to the delinquent troop manager or parent before being turned over to an outside collection agency.  Troop managers that remain delinquent will be unable to hold a troop or service unit position for one year after the balance has been paid.

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RECOGNITIONS

Theme Patch 5 items	Leopard Keychain OR Theme Bracelet 15 items	Medium Leopard OR Make It Count Necklace 25 items
Theme T-Shirt OR Plantable Gift Wrap 35 items	Leopard Bag & Super Seller Patch OR Scarf & Super Seller Patch 45 items	Large Leopard OR Keepsake Box 70 items
Make It Count Hoodie 100 items	Reading Time Patch Sell 3 Magazine Vouchers	Reached My Goal Girls/troops that complete the goal setting activities can order this free patch on their recognition order