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2010
Fall Product Sale
Product Line
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Training
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Delivery
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Financial Procedures |
Recognitions
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Evaluation

“Make
it Count” is the theme for the 2010 Girl
Scouts of Western Ohio Fall Product Sale. This year’s
focus is on using resources to make a difference in the
world. Making the world a better place.
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PRODUCT SALE DATES
Appleseed
Ridge, Buckeye Trails, and Maumee Valley
Regions
October 15
– Order taking begins
October 29
– Troops must have product & recognition
orders entered into the Trophy Nut online
order system (or T1 form turned in to
service unit fall product consultant if not
able to enter online)
Great Rivers Region (Great Rivers
region’s order taking begins later due to
United Way restrictions)
October 27
– Order taking begins
November 10
– Troops must have product & recognition
orders entered into the Trophy Nut online
order system (or T1 form turned in to
service unit fall product consultant if not
able to enter online)
All Regions
November 18-20
– troops pick up product
December 7
– Troops must have full amount due to the
council deposited into the council bank
account and Final Report Envelope turned in
to service unit fall product consultant.
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PRODUCT LINE
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Chocolate Covered Pretzel
Snowman
Tin
$7 |

Whole
Cashews
$7 |

Pecan Supremes
$6 |

Peanut Butter Cups
$6 |
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Malted
Milk Balls
$5 |

Mint Trefoils
$6 |

Cranberry
Trail Mix
$5 |

Chocolate
Covered Raisins
$5 |
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Double Dipped
Chocolate
Covered
Peanuts
$5 |

Honey Roasted
Peanuts
$5
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Spicy Cajun Mix
$5
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Fruit Slices
$5
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Magazine Voucher
$15
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Magazine Voucher
$20 |
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DELIVERY
PICK UP INSTRUCTIONS:
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Please be ON TIME
to pick up fall sale items from your
chosen/assigned delivery site/time.
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COUNT the items as
they are loaded into your vehicle and
SIGN the receipt. (You will be
responsible for the items you sign for.)
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Take items home
and separate each girls order before
giving out any products. Before
allowing parents to pick up, separate
the troop order into individual girl
orders. DO NOT ALLOW PARENTS TO PICK UP
PRODUCTS UNTIL YOU HAVE EACH ORDER
SEPARATED CORRECTLY.
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If you are short a
product, please notify your service unit
fall sale consultant as soon as
possible.
-
Call parents to
pick up their child’s items. (If a girl
has parents in separate households, she
should have two permission slips, one
from each parent, and each parent should
sign for his/her products, etc.)
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Parents must count
and sign a receipt for pick up of any
items. ALWAYS use the receipt books
provided when money or products exchange
hands.
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Give a copy of the
signed receipt to the parent and keep a
copy for your troop records. Parents
are financially responsible for the
items they pick up and your signed
receipt is proof of pick up.
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Remind parents of
their deadline to turn all monies in to
you. (A few days before December 7,
2010.)
Appleseed Ridge and Maumee
Valley:
Product will be delivered to a location
chosen by your service unit fall product
consultant by November 20, 2010.
Service unit fall product consultants
will notify you of your specific pick up
date, time, and location.
Buckeye
Trails and Great Rivers: PLEASE NOTE
THERE WILL BE NO MOBILE CUPBOARDS THIS
YEAR.
Troops must come to the trailer drop
site they chose online, at the time
chosen to pick up their products.
Fall product pick up will be similar to
cookie pick up. Please stop at
check in before proceeding to the
delivery line. Your specific
troop’s deposit tickets will be given to
each troop at check in.
Buckeye Trails delivery sites:
Thursday, November 18, 2010
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Planes Moving and
Storage - 9370 Byers
Rd., Miamisburg 8 a.m. -
2 p.m.
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Darke County Fairground
- 800 Sweitzer -
Greenville 2 - 5 p.m.
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Clark County Fairground
- 4401 S. Charleston
Pike - Springfield 3 - 5
p.m.
Friday, November 19, 2010
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Miami County
Fairgrounds - 650 North Country Rd 25A -
Troy 7:30 - 11 a.m.
**Enter the fairgrounds from Harrison
St. (north side). Delivery will
take place on the black top in front of
the grand stands. Exit onto
Country Road 25A
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Greene County
Fairgrounds - 120 Fairground Rd. - Xenia
8 - 11 a.m.
**Delivery will be a drive in the gravel
behind the Livestock buildings.
Enter through Fairground Rd entrance.
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Preble County
Fairgrounds - 722 S. Franklin - Eaton 2
- 4 p.m.
Great Rivers delivery
sites:
Friday, November 19,
2010
Sewell Motor Transportation -370
Davids Drive Wilmington, OH 45177 - 2 p.m. - 5
p.m.
Friday, November 19, 2010
Showcase Cinemas (Milford) 500
Rivers Edge Milford, OH 45150 - 8 a.m. - 12 p.m.
Friday, November 19, 2010
Showcase Cinemas (Western Hills)
5870 Harrison Avenue Cincinnati, OH 45248 - 1 - 5
p.m.
Saturday, November 20, 2010
Planes Moving and Storage 9823
Cincinnati Dayton Road West Chester, OH 45069 -9 a.m. -
3 p.m.
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TRAINING
Troops can
access online training at
www.trophynutorders.com.
Troops should first contact their service unit fall
product consultant to get their sale packet, sign the
troop manager agreement form, and receive their user
name & password.
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FINANCIAL
PROCEDURES
No
money should be collected by anyone until the product is
delivered.
Girls should collect payment upon delivery.
All checks should be made payable to Girl Scouts of
Western Ohio.
Check Acceptance Policy
For your troop’s safety, all checks should be
deposited into the Girl Scouts of Western Ohio bank
account. (Use cash to fulfill troop proceeds).
In the event that a check deposited into the council
bank account is returned unpaid for insufficient or
uncollected funds:
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Girl Scouts of
Western Ohio may re-present the check
electronically or by paper-draft.
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A service charge
for the maximum amount allowed by state
law ($30) will be accessed to the writer
of the check, along with any other
allowable state fees.
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The check will not
be provided to you with your bank
statement, however, a copy can be
retrieved by contacting your financial
institution.
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Signature on the
check constitutes acceptance of these
terms.
You may want to make this
policy known to your parents and any customers that wish
to pay via personal check. This policy is the same
for troop checks as well as personal checks.
*It is important to get money collected from the girls
and deposited into the bank as quickly as possible.
You can make multiple deposits. Do not let money
sit at your house, in your car, purse, etc., no matter
how secure you feel it is. The longer you wait to
make a deposit, the easier it is for money to come up
missing.
HOW MUCH DOES THE TROOP OWE THE COUNCIL AND HOW
MUCH SHOULD I DEPOSIT INTO OUR TROOP BANK ACCOUNT?
To find out how much your troop owes to the council and
how much your troop has earned, log into
www.trophynutorders.com,
go to reports, and pull the “Troop Final” report.
Print this report and sign it and include it inside your
final report envelope.
NO LATER THAN DECEMBER 7, 2010
Troops MUST have full amount due
to the council deposited into the council bank account
and Troop fall product manager MUST complete the final
report envelope and turn it in to your service unit fall
product sale consultant.
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Print the “Troop
Final” report (mentioned above) and sign
it and include it inside your final
report envelope.
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Include all bank
validated deposit tickets (the white
printout receipt) from deposits made
into the council bank account.
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Complete the short
financial information required on the
back of your envelope, sign and date.
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You are required
to complete the final report envelope
(front and back) and turn in to your
service unit fall product sales
consultant – no later than December 7,
2010.
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Any envelopes and
funds not received by December 7, 2010
are subject to collection.
Deposit tickets have been
specially prepared for each troop. DO NOT
USE ANOTHER TROOP’S DEPOSIT TICKET OR ONE FROM THE
COUNTER AT THE BANK. YOU MUST USE THE SPECIAL
TICKETS GIVEN TO YOU BY YOUR SERVICE UNIT FALL PRODUCT
SALE CONSULTANT OR HANDED OUT AT DELIVERY.
If you require additional deposit tickets, please
contact your regional product sales manager at least
four days before the money is due.
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Count all money
turned in. Give a signed receipt every
time money is turned in, and keep a copy
for yourself.
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Remove troop
proceeds and deposit into your troop
bank account.
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Fill out your
deposit ticket. Double check for
accuracy. Take your deposit to the
bank listed below for your region.
Make sure to endorse the back of each
check - endorse as “GSWO – For Deposit
Only.”
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Only deposit the
amount your troop owes the council into
the council’s bank account. You
should deposit all personal checks
received into the council account. This
relieves the troop from the risk of a
bad check. NOTE: If you
overpay the council, refund checks may
take up to eight weeks to receive.
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Appleseed Ridge -
Chase Bank
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Buckeye Trails
- PNC Bank
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Great Rivers
- PNC Bank
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Maumee Valley -
PNC Bank
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After
making your deposit, ask the teller for
two copies of the bank validated
receipt. Keep one for your troop
records and place a copy of the bank
validated deposit receipt in your
troop’s final report envelope.
(Please include the bank validated
receipt you get from the bank NOT a copy
of the deposit slip you filled out.)
This is the only way to prove that your
troop has paid for the product.
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For Appleseed
Ridge region, if you are mailing your
deposit, you must make a copy of the
completed deposit ticket to put in your
troop’s final report envelope.
Make sure to sign the back of each check
before mailing. Checks should be
endorsed as “GSWO - For Deposit Only”
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If you have a
parent that is delinquent in paying, you
will need to complete the Request for
Collection Assistance Form. You
can find this form online at
www.girlscoutsofwesternohio.org
or
www.trophynutorders.com.
You must attach the signed parent
permission slip to the completed form
and be sure to include any signed
receipts showing proof of product pick
up. Put these in your troop’s
final report envelope. DO NOT pay
the past due amount with troop proceeds.
Pay your troop first. NOTE:
If Collection Assistance Form with
permission slip is NOT turned in with
the final paperwork, troop fall product
manager may be held accountable for the
delinquent funds.
EXAMPLE: Your troop owes the
council $500 and your troop proceeds are
$100. You have one girl that has
an outstanding balance of $50. You
would deposit $100 troop proceeds into
your troop account and pay the council
$450 plus submit the Request for
Collection Assistance Form (with signed
permission slip) for the $50 that hasn’t
been paid by the girl.
Troops/parents that are delinquent in
paying their fall product sale balance
will be sent to Girls Scouts of Western
Ohio’s finance office. One
collection letter will be sent to the
delinquent troop manager or parent
before being turned over to an outside
collection agency. Troop managers
that remain delinquent will be unable to
hold a troop or service unit position
for one year after the balance has been
paid.
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RECOGNITIONS

Theme Patch
5 items |


Leopard Keychain
OR
Theme Bracelet
15 items |
 
Medium Leopard
OR
Make It Count Necklace
25 items |
 
Theme T-Shirt
OR
Plantable Gift Wrap
35 items |
 

Leopard Bag & Super
Seller Patch
OR
Scarf & Super Seller
Patch
45 items |
 
Large Leopard
OR
Keepsake Box
70 items |

Make It Count Hoodie
100 items |

Reading Time Patch
Sell 3 Magazine Vouchers |

Reached My Goal
Girls/troops that
complete the goal
setting activities can
order this free patch on
their recognition order |
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